PCI group of companies (“PCI Wood Mackenzie“) and Wood Mackenzie Limited (“Wood Mackenzie” or, collectively, “we” or “us“) are committed to protecting the privacy of those who subscribe to, or use, its products and services as well as those with whom it otherwise has dealings in connection with its business (“you” or “your“).
This document sets out the manner in which PCI Wood Mackenzie and Wood Mackenzie collects, uses and stores personal data and information about you.
1. Data Protection Act 1998
PCI Wood Mackenzie and Wood Mackenzie is registered under the Data Protection Act 1998 and aims to comply with that Act in all its dealings with your personal information.
2. PCI Wood Mackenzie and Wood Mackenzie
PCI Wood Mackenzie and Wood Mackenzie is part of a group of companies (“Group Companies”). Accordingly the personal information we hold about you may be made available to any or all of our Group Companies. Some of these Group Companies are established or operate outside the European Economic Area (EEA) and accordingly sharing this information with those companies will involve us transferring your personal information outside the EEA. In this Policy “Group Companies” includes our subsidiaries, our holding company and the subsidiaries of our holding company.
3. Where We Store And Process Your Personal Information
The personal information held about you may be transferred by us, or one of our Group Companies, to third parties with whom we, or they, have contracted to provide to us storage or processing or other similar services. Some of these third parties may be outside the EEA. However such third party contractors shall be obliged only to use that personal information in accordance with our instructions and only as necessary to provide the relevant services to us.
3.1. What information we may collect:-
We may collect the following information: Digital demographic information such as location, IP address, browser version and screen resolution.
4. How We Use Your Personal Information
4.1. Personal information about you may be used by the Group Companies in the following ways:-
(a) to carry out our obligations arising from any contracts entered into between you or your employer and us;
(b) to contact you to provide you with information about the products and services we offer from time to time;
(If you wish to unsubscribe from receiving such information, you may do so at any time by notifying the Group Companies’ Data Protection Manager at the email address set out in Section 13 of this Policy).
(c) to contact you to provide you with information in relation to those areas of interest that you identified in your Preferences or User Profile web page;
(If you wish to change the areas of interest you identified in your Preferences or User Profile web page, you may do so by visiting your User Profile web page).
(d) if you have requested information by clicking on a “Register your Interest” button, to contact you to provide you with the information requested and to obtain your preferences for further contact between us;
(e) to contact you to provide you with invitations to conferences or other events or with information relating to us or our Group or our business, which we believe may be of interest to you;
(f) for the purpose of checking and confirming your password. Such information may include details of your operating system, browser version, mobile device, domain name and internet provider’s address, and details of the website you were using in order to access PCI Wood Mackenzie and Wood Mackenzie’s website or mobile app;
4.2. PCI Wood Mackenzie and Wood Mackenzie gathers personal information about your usage of the PCI Wood Mackenzie and Wood Mackenzie websites and mobile apps to enable it to prepare statistics on website and mobile app usage. These statistics may be used by PCI Wood Mackenzie and Wood Mackenzie for the following purposes:-
(a) to enable PCI Wood Mackenzie and Wood Mackenzie to address issues, pertaining to client satisfaction and value for money;
(b) to enable PCI Wood Mackenzie and Wood Mackenzie to provide this information to client companies for their own purposes;
(c) to confirm that the level of use is within the boundaries permitted by its agreements with its subscribers/you; and
(d) to form management decisions regarding the future development of its websites and mobile apps.
5. Disclosure Of Your Personal Information
PCI Wood Mackenzie and Wood Mackenzie and its Group Companies will not disclose any of your personal information to third parties except as follows:
5.1. To third parties who are providing services to PCI Wood Mackenzie and Wood Mackenzie and who require to have such information for that purpose. This includes for example the third party service providers referred to in Section 3 of this Policy above. It also includes other processors, for example where you choose to order certain maps or reports from PCI Wood Mackenzie and Wood Mackenzie, we require to provide your name, address and payment details to our third party processors in order to facilitate the delivery of those maps and/or reports;
5.2. To the prospective buyer of any PCI Wood Mackenzie and Wood Mackenzie business or assets which we are considering selling;
5.3. To the purchaser of the assets of PCI Wood Mackenzie and Wood Mackenzie or any PCI Wood Mackenzie and Wood Mackenzie Group Company if those assets are sold; or
5.4. As may be required to comply with law or for the purposes of fraud protection or credit risk reduction.
A “cookie” is software that can be sent to and stored in a user’s PC by a website which the user visits and which collects information about the user. The cookies are simple text files which may be placed on your PC or mobile device when you first visit a public area of the PCI Wood Mackenzie and Wood Mackenzie website or page. The cookie will help the website to recognise your device the next time you visit.
Which cookies do we use?
(a) Essential cookies: Some cookies are strictly necessary for the operation of our website and provide users access to our content.
(b) Performance cookies: Certain cookies analyse how our visitors use our website and we use this information to help improve its performance.
(c) Identification cookies: User and Session identification cookies allow us to identify returning visitors and reference activity to a single session.
If you wish at any time to prevent PCI Wood Mackenzie and Wood Mackenzie using any of the cookies used on this website, then you may switch off such access through your browser. However you should be aware that if you switch off any of the essential cookies, you will not be able to use that part of the website for which that cookie is essential.
For more general information about cookies, please visit www.allaboutcookies.org.
PCI Wood Mackenzie and Wood Mackenzie have put in place appropriate technical and organisational measures to protect the security of information it collects and stores about you, and will use its reasonable endeavours to protect your personal data from unauthorised disclosure and/or access including through the use of network and database security measures. However it cannot guarantee the security of any data it collects and stores.
Where PCI Wood Mackenzie and Wood Mackenzie’s websites or mobile apps provide links to other websites or apps, neither PCI Wood Mackenzie nor Wood Mackenzie is responsible for such other websites or their privacy policies, and you should check the privacy policies of such other websites or apps if you have any concerns about them.
9. Right Of Access
Under the Data Protection Act 1998, you have the right to request, in writing, access to any personal information or details which PCI Wood Mackenzie and Wood Mackenzie holds about you. PCI Wood Mackenzie and Wood Mackenzie shall comply with your request, in accordance with its obligations under the Act, provided you have paid PCI Wood Mackenzie and Wood Mackenzie the necessary access fee and PCI Wood Mackenzie and Wood Mackenzie is satisfied as to your identity.
10. Legal Obligations
PCI Wood Mackenzie and Wood Mackenzie may have obligations under certain legislation to check the identity of users of its website and mobile app and in such circumstances it may need to make enquiries and obtain information from you for that purpose. You confirm that all information you supply to PCI Wood Mackenzie and Wood Mackenzie will be accurate and you accept and agree that PCI Wood Mackenzie and Wood Mackenzie may pass on such information as it considers necessary to comply with any legal/reporting obligations it has or may have from time to time.
11. Changes To The Policy
PCI Wood Mackenzie, Wood Mackenzie, and its Group Companies may from time to time post changes to the Policy. In such instances, PCI Wood Mackenzie, Wood Mackenzie or its Group Companies will post such changes on this page of its website and mobile app and you are invited to review this Policy from time to time in order to keep abreast of any changes to it.
12. Changes To Your Personal Information
If at any time you believe that the personal information held by PCI Wood Mackenzie, Wood Mackenzie or its Group Companies about you is incorrect or out of date, please provide us with your correct details by accessing and correcting the personal data appearing on your Preferences or User Profile page of PCI Wood Mackenzie’s, Wood Mackenzie’s or its Group Companies’ website and by contacting the Group Companies Data Protection Manager at the email address set out in Section 13 of this Policy.
13. Further Information
For further information on the Policy contact the following:-
Deryck Mitchelson, the Data Protection Manager of the Group Companies located at:
Wood Mackenzie Ltd.
Attn: Data Protection Manager
Exchange Place 2, 5 Semple Street, Edinburgh EH3 8BL
Telephone: 0131 243 4421
Fax number: 0131 243 4495
E-mail address: firstname.lastname@example.org
©2017 Wood Mackenzie Limited. Wood Mackenzie Limited is a company registered in Scotland having its Registered Office at 16 Charlotte Square, Edinburgh EH2 4DF.